Project Management and Work Flow Plan

Phase I


NARA (National Archives and Records Administration) in New York will seek funding from NEH (National Endowment for the Humanities) to digitize, generate metadata, and create an digital archive and exhibit to display the documents from Record Group 21 — Prefederal Courts — Records of the Vice Admiralty Court of the Province of New York.


Staff will include a full time project director, that is either an employee of NARA or external hire for the duration of the project, a project director, and two part-time external hires to focus on scanning and metadata creation. The project director, will be an archivist from NARA that will oversee the digitization and metadata processes. The two part-time positions will need some experience with digitization of an archival textual material collection and the creation of metadata.

Scope and Selection

As the collection consists of 8 boxes total, every item will be scanned. The work accomplished on the project will be recorded in an Access Database.

The project will use Dublin Core metadata, as the digital archive and exhibit will be created with Omeka.


The documents will be scanned at 600 dpi as TIFFs for preservation digital copies to be held by the institution, and then converted into 300 dpi JPEGs for display on the Omeka supported site.


1) Documents are entered into the Access database with an identification number.
2) Scan materials at 600 dpi as TIFFs.
3) Convert TIFFs to 300 dpi JPEGs.
4) Transcriptions completed.
5) Create metadata for original and digital object.
6) Quality control on digital images.
7) Quality control on metadata.
8) Plan layout and text of online exhibits.
9) Upload documents and input metadata into Omeka.
10) Check site to ensure digital objects are displaying properly.

Necessary equipment will include a computer hooked up to a flatbed scanner, a digital camera, and a computer with access to the internet. Software needed will be Adobe Photoshop, Omeka, and Microsoft Access.

Phase II

Digitize the Vice Admiralty Court of the Province of New York papers held at the UK National Archives.

Phase III

Digitize other Vice Admiralty Court papers from British Colonies.

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