Locust Grove Workflow

Project Workflow

1. Diaries are prioritized for digitization.

For example, those of Annette Innis Young might be digitized first since her diaries span the largest span of time and contain fewer gaps. Those of Georgie Innis or Alice Eaton Young might take second precedence since they are the oldest. Condition and content of the diaries will also effect order of digitization.

2. Historic dates and events in the Young family history, as well as the Hudson Valley, New York State, and U.S. history are identified and corresponding diary entries are examined and evaluated for their transcription prospects.

A project committee composed of Locust Grove staff, the project manager, project subject matter expert, and local outside specialists (i.e. from the Duchess County Historical Society) would identify target dates, while the project manager, project subject expert or interns would review the corresponding diary entries to evaluate suitability for initial transcription.

3. Diary entries are assigned a unique identification composed of the project initials, author initials, and date (YYYYMMDD).

For example the July 11, 1893 entry from Annette Young’s diary would be identified as LG-AIY-18930711.

4. The diary entry is digitized as a high-resolution TIFF for preservation purposes.

Digitization can be performed by a project technical position. Existing LG staff and interns will assist as appropriate.

5. Digital image is checked for completeness and accuracy.

Quality control will be performed by the project manager.

6. Record metadata of the diary entry, including date, author, and subjects and people discussed.

Metadata will be recorded by interns and volunteers. The project manager will develop a list of subjects and topics based on the Library of Congress subject headings to ensure consistency, which can be amended as the project progresses.

7. Metadata of the digital image, including resolution, is recorded.

Metadata will be recorded by the project technical staff position.

8. If selected, prepare transcription.

Transcriptions will be prepared by the project subject expert and, as appropriate, interns and volunteers.

9. Convert TIFF image to low resolution JPEG for use on the web.

Conversion will be performed by the project technical position and, as appropriate, existing LG staff and interns.

10. Metadata is checked for accuracy.

Quality control will be performed by the project manager.

11. Transcription is checked for accuracy.

Quality control will be performed by the project manager.

12. Digital image, metadata and transcriptions are mounted on site.

Images and data are mounted by the project technical expert.

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