Edwin Berry Burgum Management

Funding

The Edwin Berry Burgum collection is currently housed in the New York University Archives, which creates a very favorable institutional connection to the digitization project. With that in mind, the University could help to sponsor the project’s staffing and technological needs. Another source of funding may be the American Civil Liberties Union, who became involved with the court case and the NYU hearing, and would therefore have an interest in publicizing a quest for academic freedom and educating viewers about the cause.

Scope

The scope of the project is rather limited, with this project serving as an ongoing assignment in the archives for approximately a year. There is one box with the ten bound transcripts of the trial, and then the two boxes of exhibits. Using a Microsoft Access database, we will track the process of scanning all the items, entering the metadata and with a possible added transcription of the trial transcript if it is financially viable to do so. The categories for data entry will be standard fields, but will also include a list of links between the transcript and the trial’s exhibits.

Staffing

Staff will consist of a Project Director, Project Manager and two interns or archival assistants. The director will oversee the entire process, keep track of inventory, data entry and the eventual web exhibit design. The project manager will also serve as the creator of the metadata and the liaison between the processing of the trial transcript and the corresponding exhibits. This will be important because each intern will only be responsible for one half (either the transcript or the exhibit), both in terms of scanning and also the administering of metadata. If scheduling permits, those interns can also use any web skills they have in the final design (especially with a glossary of terms to correspond to the digitized collections), but if not, there might be a need to hire an independent web designer to realize the technological requirements for the job.

Hardware and Software

The hardware required for this digitization project consists of: 2 PCs, a Mac attached to the scanner (a standard flat-bed, given that few of the documents are oversized, and can be contracted out if it proves necessary to do so), and eventually a pc server to manage the website.

Software needed included: Microsoft Access, Adobe Photoshop, and Omeka, to publish the exhibit on the web.

Digitization

For the purposes of this project a document will refer to one separate item. This means that the trial transcript, as it is divided into ten parts will be ten separate documents, and the exhibits account for another 78 parts in total.

Workflow

1. Inventory the collection items, including the other EBB boxes (in case there is an opportunity to expand the project).
2. Scan the transcript in conjunction with the trial exhibits – recording the completed work in the database.
3. Create a text file of the trial transcript.
4. Oversee (as project manager quality control) that the images meet standards.
5. Create corresponding metadata.
6. Transfer scans and metadata to server, uploading to website.
7. Create and maintain links between exhibits and transcript.
8. Create glossary.
9. Long term: Manage site.

Standards

This project will ascribe to both TEI and Dublin Core – the former for its capabilities with tagging text, the latter for its simplicity and adaptability with Omeka.

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