Brooklyn Sports Project Management

This project will partner with the Brooklyn Historical Society, the Barclays’ Sports Curriculum Project and other funding organization such as the Teaching American History Grants and the National Endowment for the Humanities.

Necessary staff will include a full time Project Director who is a current BHS employee or a temporary hire for the duration of the project and at least one part-time student worker during the scanning and tagging portion of the project.

Scope and Selection
The scope of this project is initially limited and will use the Brooklyn Historical Society’s (BHS) Curriculum Kit, “Balls, Bats and Brooklyn” as a guiding document for selection. We will begin by digitizing images that have been highlighted or referenced in the curriculum. These include approximately twenty-five photographs from the BHS collection as well as five oral histories and assorted memorabilia. This list of items will be entered into an Access database, which will include the following categories:

Item Format File Names Scanning Completed Metadata Created Image and Metadata QC
Mary Sobers Track Medal Memorabilia- brass medal Mary Sobers Track Medal.jpeg, Mary Sobers Track Medal.tiff 02/21/09- student 02/21/09- student 02/28/09- project manager
Mary Sobers Oral History Audio file Mary Sobers Oral History.aiff, Mary Sobers Oral History.mp3

Using the Access database, the project advisor will determine the naming standards to be used in the creation of metadata. Because this collection includes audio, photographs and memorabilia, the project will likely employ a hybrid of local and Library of Congress metadata standards. These standards for metadata will be set at the beginning of the data-entry process so the work can be completed by a student assistant.

Scanning will be done using a standard flat scanner, by importing images into Photoshop. At this point, we do not anticipate any oversized items. If future scanning needs require oversized scanners, we will contract this work out. All materials will be scanned at a high resolution (300 dpi or higher) in color. We will save both an archival quality (TIFF) and compressed (JPEG) version of the image. For audio files, we will save both an archival quality (AIFF) and compressed (MP3) file using Audacity for software. All files will be saved on the BHS server as well as on an external hard drive dedicated to this project. Items will be named based on the captions provided in the BHS archival descriptions. When captions are not present, the project manager will name the objects, entering this information into the Access database. File names will be based on these item names (see above table ex: Mary Sobers Oral History.aiff).

1. Determine list of items to be digitized
2. Input this information into Access Database
3. Assure that each item has a unique name (used for reference, tagging and file naming)
4. Begin digitizing Note: Photographs will be scanned first, followed by memorabilia and finally audio files will be digitized. This should help to streamline the scanning process and the creation of metadata. Photographs will be scanned by collection, alphabetically, thus the Mary Sobers collection will follow the Jackie Robinson collection and so on.
5. Intern scans and creates metadata for each item.
6. Project manager checks images and metadata for quality control.
7. Images and audio are uploaded to the site.

The next phase of the project involves uploading the images and audio to the website. Layout and design will be determined after all items are scanned in order to fit the layout to the needs of the items to be included. This is a critical phase as access and navigability of the site will determine the overall success of the project. Because the primary audience is school teachers and middle school students, the layout should maintain a clear layout with searchability by subject, name and case number (which will come from the curriculum kit). Items will be uploaded to the website after they have been checked for quality assurance by the project manager and tagged using the subject, name and case number labels mentioned above.

Hardware and Software
Necessary hardware and software for this project includes a flat scanner, Microsoft Access, Photoshop, and a computer, and external hard drive which can support these programs and files.

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